Privacy Policy

Last Updated: July 23, 2025

1. Overview

We (“we”, “us”, “our”) recognize the importance of your privacy and are committed to safeguarding your personal information. This policy outlines how we collect, use, disclose, and protect information gathered via our conference website and related digital platforms.

By using or accessing our website and registering for the conference events, you consent to the practices described below.

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2. Information We Collect

a. Information You Provide

• Registration & Profiles: Name, affiliation, email, postal address, phone, billing details, dietary restrictions, accessibility needs.

• Submissions & Communications: Abstracts, CVs, session choices, survey responses.

• Support Requests: Information shared via contact forms or helpdesk.

b. Automatic & Device Data

We collect usage information including IP address, browser type, device, pages visited, timestamps, referrer URLs, and geolocation data (broad).

c. Cookies & Similar Technologies

We use cookies, session storage, pixels, and local storage to manage sessions, preferences, analytics, and optional targeted communications.

d. Social Media Activities

If you share or authenticate via social tools (e.g. LinkedIn, Twitter), we may collect permissions-based data to personalize your site experience.

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3. How We Use Information

We process your data to:

1. Manage registration, payments, and access.

2. Provide conference content, updates, and support.

3. Send personalized communications and reminders.

4. Analyze and improve site performance and user engagement.

5. Detect and prevent fraud, abuse, or security threats.

6. Conduct research, reporting, and statistical analysis.

7. Meet legal, accounting, tax, or regulatory obligations.

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4. Managing Preferences & Communications

You can opt out of non-essential marketing emails via links in emails or by contacting us directly. Transactional messages (e.g. confirmations, receipts) are mandatory and cannot be unsubscribed.

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5. Disclosure of Personal Data

We may share your information with:

• Service providers (payment processors, platform hosts, tech support).

• Conference partners/sponsors (e.g. attendee directories) — only with your explicit consent.

• Event directory access — you can opt in or out during registration.

• Legal and safety services — as required by law or to protect rights.

• Business transitions — in case of mergers or sale; successors must maintain privacy terms.

We also aggregate anonymized data for analysis or reporting; it does not identify you personally.

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6. Security

We implement appropriate technical and organizational protections, including encryption, secure networks, and access controls. However, no system is entirely risk-free, and we cannot guarantee absolute security.

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7. External Links

Our website may link to third-party services. This policy applies solely to our site—please review the privacy practices of any external link.

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8. Children’s Privacy

Our conference is intended for attendees aged 13 and above. We do not knowingly collect data from children under 13. If we become aware of such collection, we will promptly delete the data.

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9. California Privacy Rights

If you’re a California resident, you may request (once per year) details on personal data shared with third parties for marketing and opt out of such sharing. Contact us to exercise these rights.

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10. International Attendees (EU/UK/Others)

For visitors from outside your country:

• European/UK residents: You may have rights to access, correct, delete, or restrict your data. Legal bases include contract fulfillment, consent, legitimate interest, and legal obligations.

• International transfer: Data may be processed in countries outside your jurisdiction; by using the site, you consent to this transfer.

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11. Retention

We retain personal data only as long as necessary for the purposes described (e.g. legal compliance, analytics) or as permitted by law.

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12. Governing Law

This policy is governed by the laws of Islamic Republic of Pakistan under Article 8, 9 and 14(1) of the 1973 Constitution and further the following Acts and Ordinances as applicable.

• Prevention of Electronic Crimes Act, 2016 (PECA)

• Electronic Transactions Ordinance, 2002 (ETO)

• Freedom of Information Ordinance, 2002

• Telecommunication (Re-organization) Act, 1996

• Official Secrets Act, 1923

• Pakistan Telecommunication Rules, 2000

• National Cyber Security Policy, 2021

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13. Updates to This Policy

We may update this policy occasionally. The “Last Updated” date will reflect the latest revision. Continued site use constitutes acceptance of changes.

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14. Contact Information

To exercise your rights or ask questions:

• Email: registration@fhcc2025.com

• Phone: +92 321 9843558